Reconcile what you hold against what you owe, automatically.
Aurum ingests your account balances and the client liabilities in your ledger, reconciles what you hold against what you owe, and raises any shortfall immediately so your team intervenes before it becomes a breach. Save time, avoid shortfalls, and evidence that client money is segregated and protected on any given day.
Trusted by hundreds
of companies including
55
client money accounts reconciled for one firm
83%
decrease in reconciliation time
11.3
hours saved per day
Before and After
Manual Client Money Reconciliation vs Automated with Aurum
Why automate your client money reconciliation?
Checking client money by hand across every account is slow, error-prone, and leaves shortfalls hiding until they become compliance issues. Here's what changes when Aurum does it for you.
Know your position at all times
A live view of client money held against calculated client liabilities, with transaction reports ingested automatically and compared to bank balances, so the position is current rather than as at the last time someone checked.
Catch shortfalls before they escalate
Set alerts for shortfalls so your team can intervene, assign, comment and track resolution inside the platform, before a difference becomes a breach.
Know your position at all times
A live view of client money held against calculated client liabilities, with transaction reports ingested automatically and compared to bank balances, so the position is current rather than as at the last time someone checked.
Catch shortfalls before they escalate
Set alerts for shortfalls so your team can intervene, assign, comment and track resolution inside the platform, before a difference becomes a breach.
Reconcile three ways, not two
Compare your bank statement balance, your cash book and the total of individual client ledger balances in a single run, with debit balances listed separately for investigation rather than netted away.
Walk into audits and inspections prepared
Search and export records covering every action, from account amendments and reconciliation outputs to case transitions and sign-off approvals, so evidence is assembled as the work happens.
Reconcile three ways, not two
Compare your bank statement balance, your cash book and the total of individual client ledger balances in a single run, with debit balances listed separately for investigation rather than netted away.
Walk into audits and inspections prepared
Search and export records covering every action, from account amendments and reconciliation outputs to case transitions and sign-off approvals, so evidence is assembled as the work happens.
How does Automated Client Money Reconciliation work?
Which client money rules does Aurum support?
Holding money for someone else carries an obligation to reconcile it, whichever regulator sets your rules.
SRA Accounts Rules — law firms
Rule 8.3 requires a three-way reconciliation of the bank statement balance, the cash book and the client ledger total at least every five weeks, signed off by the COFA or a firm manager, with differences investigated promptly. Aurum runs that comparison continuously rather than in a five-week scramble, routes the sign-off to the right person, and keeps the signed record. Aged and residual balances are surfaced so they can be returned under Rule 2.5 before they become a finding.
CASS — insurance and investment firms
Internal and external client money reconciliations, client money held in statutory or non-statutory trust accounts, discrepancy management, third-party account oversight and structured sign-off.
Other regimes
Property, pensions, crowdfunding and any other business holding money on behalf of clients. If you have a reconciliation obligation and a ledger, Aurum can run it.
SRA Accounts Rules — law firms
Rule 8.3 requires a three-way reconciliation of the bank statement balance, the cash book and the client ledger total at least every five weeks, signed off by the COFA or a firm manager, with differences investigated promptly. Aurum runs that comparison continuously rather than in a five-week scramble, routes the sign-off to the right person, and keeps the signed record. Aged and residual balances are surfaced so they can be returned under Rule 2.5 before they become a finding.
CASS — insurance and investment firms
Internal and external client money reconciliations, client money held in statutory or non-statutory trust accounts, discrepancy management, third-party account oversight and structured sign-off.
Other regimes
Property, pensions, crowdfunding and any other business holding money on behalf of clients. If you have a reconciliation obligation and a ledger, Aurum can run it.
Finance teams see real value from automating client money reconciliation with Aurum.
Why finance teams choose Aurum for client money reconciliation.
Flexible integration across sources
Aurum connects directly to bank accounts, or ingests data via CSV imports and manual entries, running reconciliations automatically as balances arrive. Your team no longer prepares data or triggers matches by hand.
Enhanced oversight
Customisable dashboards give a clear view of client money, reconciliation status, open cases and pending sign-offs, and your team can surface what it needs quickly using our AI assistant.
Flexible integration across sources
Aurum connects directly to bank accounts, or ingests data via CSV imports and manual entries, running reconciliations automatically as balances arrive. Your team no longer prepares data or triggers matches by hand.
Enhanced oversight
Customisable dashboards give a clear view of client money, reconciliation status, open cases and pending sign-offs, and your team can surface what it needs quickly using our AI assistant.
Built for control
Configurable approval chains, reason codes and smart case routing ensure client money reconciliations follow your own internal control processes, with the sign-off recorded against the run.
Collaboration is kept in context
Investigations and decisions stay within the platform, so critical information isn't lost across emails, spreadsheets or messaging tools.
Every client, every account, one run
Reconcile across multiple client accounts, legal entities and currencies in a single run, each with its own rules, while keeping one consolidated view of the whole position.
Built for control
Configurable approval chains, reason codes and smart case routing ensure client money reconciliations follow your own internal control processes, with the sign-off recorded against the run.
Collaboration is kept in context
Investigations and decisions stay within the platform, so critical information isn't lost across emails, spreadsheets or messaging tools.
Every client, every account, one run
Reconcile across multiple client accounts, legal entities and currencies in a single run, each with its own rules, while keeping one consolidated view of the whole position.
See Product in Action
Automate your client money reconciliation with Aurum.
Book a demo to see how Aurum reconciles what you hold against what you owe, raises shortfalls before they become breaches, and keeps the evidence behind every decision.
Early detection of shortfalls
Client money positions in real time
Complete and defensible audit trails
See the product in action
Trusted by hundreds of companies including
Related resources
Frequently Asked Questions
Client money reconciliation comes in two forms, internal and external. Internal reconciliations compare what you hold on behalf of every client in your internal records and accounts against what those records say you should hold, and are typically required frequently, in some regimes each business day. External reconciliations compare your internal records against those of any third party holding client money on your behalf.
Client money exists in any industry where an organisation holds money on behalf of someone else. Examples include financial firms holding pension account balances, law firms holding deposits for property transactions, insurance intermediaries holding premiums, and crowdfunding platforms holding investment loans.
It depends on your regulator. FCA-regulated investment firms generally reconcile client money internally each business day, with external reconciliations as frequently as practicable and no more than a month apart. Law firms in England and Wales must reconcile client accounts at least every five weeks under SRA Accounts Rule 8.3. Whatever your obligation, reconciling more often than the minimum is what stops differences accumulating.
It's the comparison the SRA Accounts Rules require of law firms: the client account bank statement balance, the firm's cash book, and the total of all individual client ledger balances. All three must agree, and any difference has to be investigated and resolved promptly. It must be signed off by the COFA or a manager of the firm.
The FCA sets out client money requirements principally in CASS 5 for insurance intermediaries and CASS 7 for investment firms, with safeguarding of relevant funds by payments and e-money firms covered by CASS 15. The full rules are on the FCA's website, and our CASS Reconciliation page covers how Aurum supports each chapter.
Beyond the immediate risk of an undetected shortfall, reconciliation failures are treated as foundational breaches by regulators. In the legal sector, failures to complete timely, signed reconciliations and to act on differences regularly appear in disciplinary findings, even where there is no dishonesty involved.
Several firms holding client money have collapsed in recent years, leaving clients to lose their funds or recover only part of them, through failures in governance and controls and through mixing client funds with the firm's own operational money. Reconciliation is the control that catches those problems while they're still small.
A spreadsheet can produce the calculation but not the control around it. There's no enforced separation between clients, no immutable record of who changed what, no automatic alert when a shortfall appears, and a difference is only visible when someone opens the file. Automation gives you the position continuously and the evidence automatically.
Volume and complexity are the problem. Scheme data arrives in several formats across multiple regions, and a spreadsheet can't apply consistent matching logic across all of it or flag exceptions as they appear. It also leaves no audit trail, which matters when you're defending a fee challenge or a rejected submission.
Most include a basic reconciliation function, but as account and transaction volumes grow, teams hit restricted matching logic, limited automation and poor visibility across multiple accounts or entities, usually with weak exception workflows and thin audit tracking. Aurum extends your existing system rather than replacing it.